WHAT IS THE PURPOSE OF THIS DOCUMENT?
1st for Pets Limited, trading as Dentist Finders (“Dentist Finders”, “we”, “our”, or “us”), is a data controller. This means that we are responsible for deciding how we hold and use personal information about you.
You are being provided with this Privacy Notice because you are applying for a role through Dentist Finders, whether directly with us or with one of our clients. This notice explains how and why your personal information will be collected, used, stored and protected throughout the recruitment process.
We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
DATA PROTECTION PRINCIPLES
We will ensure that your personal data is:
- Used lawfully, fairly and transparently.
- Collected only for legitimate recruitment purposes.
- Relevant and limited to what is necessary.
- Accurate and kept up to date.
- Retained only for as long as necessary.
- Stored securely and protected from unauthorised access.
THE INFORMATION WE COLLECT
As part of the recruitment process, we may collect and process the following information:
Personal Information
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Employment history
- Professional qualifications
- Registration details
- Right-to-work documentation
- Curriculum Vitae (CV)
- Cover letters
- Application forms
- Interview notes
- Referee details
Sensitive Personal Information
Where relevant and legally permitted, we may also collect:
- Information regarding health or disability requirements
- Information necessary to verify your right to work
- Criminal conviction information where required by a role or applicable legislation
HOW WE COLLECT YOUR INFORMATION
We may collect personal information from:
- You directly
- Dentist Finders registration forms and communications
- Job boards and professional networking sites
- Referees you have nominated
- Professional regulatory bodies where appropriate
- Recruitment software and candidate management systems used by Dentist Finders
HOW WE USE YOUR INFORMATION
We use your information to:
- Assess your suitability for vacancies
- Match you with relevant opportunities
- Arrange interviews with clients
- Conduct reference checks
- Verify qualifications and registrations
- Confirm right-to-work status
- Communicate with you regarding vacancies and recruitment opportunities
- Comply with legal and regulatory obligations
Our lawful basis for processing your information includes:
- Legitimate business interests
- Performance of a contract or steps prior to entering into a contract
- Compliance with legal obligations
- Your consent where required
IF YOU DO NOT PROVIDE INFORMATION
If you fail to provide information necessary for us to assess your suitability for a role, we may be unable to progress your application or introduce you to potential employers.
CRIMINAL RECORDS INFORMATION
Where required by law or by a specific role, we may process criminal records information. Any such processing will be carried out in accordance with applicable legal requirements and appropriate safeguards.
DATA SHARING
We may share your personal information with:
- Prospective employers and clients
- Professional advisers
- IT service providers
- Legal and compliance advisers
- Regulatory authorities where required by law
We require all third parties to respect the security of your personal information and to process it only in accordance with applicable data protection laws.
DATA SECURITY
We have implemented appropriate technical and organisational measures to protect your personal information against accidental loss, misuse, unauthorised access, disclosure, alteration or destruction.
Access to your information is restricted to those who have a legitimate business need to access it.
DATA RETENTION
We will normally retain your personal information for up to 24 months from our last meaningful contact with you.
If you wish for us to remove your information sooner, you may contact us at any time.
At the end of the retention period, your information will be securely deleted or anonymised unless we are required by law to retain it for longer.
YOUR RIGHTS
Under UK data protection law, you have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information
- Restrict processing
- Object to processing
- Request transfer of your information
- Withdraw consent where processing is based on consent
To exercise any of these rights, please contact us using the details below.
CONTACT DETAILS
If you have any questions regarding this Privacy Notice or how your information is processed, please contact:
Chris Worthington
Data Protection Officer
Dentist Finders
Email:
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk
CHANGES TO THIS PRIVACY NOTICE
We may update this Privacy Notice from time to time to reflect changes in legislation, regulation or our business practices. Any updates will be published on our website.